Generating the Ad Hoc Report by Individual

The Reporting > Ad Hoc Report By Individual page allows users to generate a list of Registrants that based on selected criteria.

Note: -_The system allows users to save the criteria used to generate this report to allow the report to be generated more quickly in the future.

Click the Reporting tab, and select Ad Hoc Report by Individual from the displayed menu options.

The Reporting > Ad Hoc Report By Individual page displays.

Note: -_The report criteria are selected in two separate steps that are displayed on consecutive pages. The first page will contain the list of data elements that can be used for filtering the report results. These data elements will populate the selections available on the next page.

Set the filter criteria for the report by performing the following steps:

Use the checkboxes to select the filter criteria that will be used to generate the report, and then click the Go to Step 2 button.

Note: -_Users must select at least one data element to generate the report.

The Reporting > Ad Hoc Report By Individual page displays the selection criteria.

Choose the selection criteria that will be used to filter the report.

View the Selection Criteria for the Ad Hoc by Individual Report

Selection Criteria for the Ad Hoc By Individual Report
Registrant Information	Description
Registrant Status	The status of the Registrant's questionnaire. Users can filter by one or more statuses.
Location (VISN or Facility)	The VISN or facility where the Registrant is assigned or where the Registrant was evaluated as reported in the Corporate Data Warehouse (CDW). Users can filter by all locations, a single VISN, a single Main Facility, a single Sub-Facility, or by Registrants that have no assigned location Note: -_When filtering the report by only a VISN or Main Facility, the report will return results for all of the subordinate facilities for the selected facility type.
Health Factor	Health Factors are entered into the CPRS Template by a Health Care Provider during the Clinical Exposure Evaluation. Users can filter by one or more Health Factors. Note: -_ This data will only be available for Registrants in Participant status.
Subpopulation Flag	Subpopulation Flags separate Registrants into common groups, such as operations served. Users may filter by one Subpopulation Flag.
Admin Flag	An Admin Flag documents administrative action in a Registrant's record. Users can filter by a single Administrative Flag. Note: -_As the Registrant Record may include multiple instances of the Administrative Flag, users can specify a date range for when the flag was entered in the record.
Response to specific question	A Registrant has provided a response to a question in a completed Questionnaire. Note: -_ This data will only be available for Registrants in Participant status. Users can filter by Yes, No, I do not wish to answer, or Don't know.
Death Flag	The Death Flag is set when a Registrant is deceased. The Selection Criteria allows the user to exclude registrants that are deceased.
Gender	The sex of the Registrant. The Selection Criteria allows the user to filter by a single gender type.
Health Care (VA Care) Enrollment Status	Health Care Enrollment Status is the Registrant’s status in VA Care. The Selection Criteria allows the user to filter by one Health Care Enrollment Status.
Duty Status	The military standing of the Registrant: Active Duty, Guard/Reserve, Retiree, Separated, Unknown Users can filter by one or more Duty Statuses.
Health Concerns?	A Registrant is considered to have health concerns if they answered "Yes" to any of the questions in the Health Concerns section (Question 3.A–3.K). Note: -_ This data will only be available for Registrants in Participant status. Users may filter by No, Yes, or All.
Request to be seen?	The Registrant has provided a positive response to Question 7.B (Do you wish to see a DoD or VA health care provider to discuss your health concerns related to airborne hazards during deployment?). Note: -_ This data will only be available for Registrants in Participant status. Users may filter by No, Yes, or All.
Deployment Country	A country from the Registrant’s deployment history that was received from the deployment interfaces or was self-reported. Note: -_The data for deployments that have exposure responses will only be available for Registrants in a "Participant" status. Users may filter by one country from any of the Registrant's deployments or from the AHOPBR eligible deployments with exposure responses on the Questionnaire.
Date Range for Questionnaire	The date the Registrant either started or completed the questionnaire. Completed Questionnaires must have been submitted in the system. Users can set the date range for either dates using the format mm/dd/yyyy. Note: -_Start dates are available for only those Registrants assigned either the "Eligible" or "Participant" statuses. Completed dates will only return those Registrants that are assigned the "Participant" status.
Race	The hereditary group to which the registrant identifies. The Selection Criteria allows the user to filter by a single racial type.
Ethnicity	The ethnic affiliation of the Registrant. The Selection Criteria allows the user to filter by one Ethnicity.
AHOBPR Evaluation	Indicates if the Registrant has had an AHOBPR Evaluation. You can filter by All, Yes, or No.
Closest Facility	The VA facility that is located closest to the Registrant's home address. Users can filter by Main Facility and Sub-facility. Note: -_If you do not select a Sub-facility, only results for the Main Facility will be displayed.

Click the Run Report button.

The system generates the report using your selected criteria.
To save the data elements and selection criteria used to generate this report for future use, or load existing saved search criteria, choose from the following:

Save the Search Criteria
1. Click the Save Search Criteria button.
2. Enter a name for the report in the Search Criteria Name box.
3. Click the Save Search Criteria button.
  
  A link will be displayed in the Reporting > Ad Hoc Report by Individual page that allows you to load or delete the saved search criteria.
Load the Saved Search Criteria
1. At the top of the Select the Data Elements (Step 1) or Selection Criteria (Step 2) pages, click the Click here to load or delete saved search criteria link.
  
  The Saved Report Search Criteria section displays on the page.
  
  Each saved search will include the name assigned to the report options, a list of the search criteria, the date and time the options were saved, and a Delete and Select button.
2. Click the Select button that corresponds to the saved selection criteria that will be used to generate the report.
  
  The Ad Hoc report page displays the selection criteria that were previously selected for the report.
3. Click the Run Report button.
  
  The system generates the report using your selected criteria.
4. If you have made changes to the search criteria and need to save the changes, enter a new name for the report in the Search Criteria Name box, and then click the Save Search Criteria button.
  
  Note: -_The AHOBPR Clinical Portal does not allow users to save changes to existing search criteria. You must select a new name when saving the search criteria.
Delete the Saved Search Criteria
1. At the top of the Select the Data Elements (Step 1) or Selection Criteria (Step 2) pages, click the Click here to load or delete saved search criteria link.
  
  The Saved Report Search Criteria section displays on the page.
  
  Each saved search will include the name assigned to the report options, a list of the search criteria, the date and time the options were saved, and a Delete and Select button.
2. Click the appropriate Delete button.
  
  The system prompts you to confirm the deletion of the saved search criteria.
3. Click OK to delete the saved search criteria. Otherwise, click Cancel.
  
  The system displays a confirmation that the deletion was successful.
4. Click OK.
  
  The Saved Report Search Criteria page refreshes to display that the saved criteria has been deleted.